Volunteers are the main reason we're able to keep costs low for HOPE attendees. We need volunteers in just about all areas of the conference - regardless of experience or skill levels. Just email volunteers@hope.net to be added to the volunteer list.
If you join our team of volunteers, you will get a special t-shirt plus other perks. But we hope your reason for joining is to help build a great conference from behind the scenes. Many HOPE volunteers want to come back and volunteer again because the experience is really rewarding. We guarantee you'll meet some really cool people in the process. And we will insist that you also enjoy the conference by attending the talks you want to see, participating in your chosen workshops, villages, performances, etc.
HOPE's finances rely on ticket sales. We ask that all volunteers purchase their own ticket to HOPE.
Here's a rough guide to where we will need help:
Setup:
This involves stringing cables; setting up lighting, audio, and video equipment; building art installations; and getting the conference ready for attendees. Being on the setup crew is a great way to meet organizers and other volunteers - both old regulars and brand new faces - and to get acquainted with the conference before it starts!
A/V Production:
Our A/V gurus will be seeking volunteers to operate sound boards, lighting consoles, projectors, and video cameras during the talks. Volunteers are needed to help set up the gear and to help maintain it over the course of the weekend. Most importantly, the A/V team produces and monitors the livestream broadcast from the three speaker rooms, throughout HOPE. They ensure the stream has good audio and video, and monitor the Matrix chat for reports of issues. In 2024, this was an area where we really needed more help. It's a great way to be truly hands-on with the technical aspects of a live production.
EmCees:
HOPE has three simultaneous speaker tracks, and EmCees keep these tracks on schedule. Masters of Ceremony also function as stage managers. They introduce talks, make announcements, guide the Q&A, and generally help to make sure speaker sessions run smoothly. EmCees also monitor the Matrix chat, to provide speakers with questions from virtual attendees. Emcees help set the tone for presentations, give enthusiastic support to speakers and their topics, and keep the audience informed with updates and announcements.
Workshop helpers:
HOPE has multiple simultaneous workshops, and workshop helpers ensure they begin and end smoothly. Some workshop presenters like helpers throughout their sessions, while others only need help at the beginning. Workshop helpers can also be full workshop participants, as desired.
Network:
The Network Operations Center is always looking for volunteers to help plan, both prior to the event and during operations to build up and maintain our special event network. If you are self-directed and can contribute time and energy to building and supporting an all-volunteer enterprise network, visit the NOC!
Information Desk:
HOPE is a big place. Queens is an even bigger place. We will be needing volunteers to help give out information on either or both to attendees who are looking for orientation or direction. This is also where people will go for schedule and event updates.
Security:
The security team seeks to maintain a safe and enjoyable environment, supporting attendee well-being. Security checks that people have their badges, helps with safety issues, and can provide first aid. Security volunteers rove the conference space. The security team dovetails with Operation Hammond, which provides wellness support as well as addressing any Code of Conduct issues. The security team also interfaces with the St. John's University Public Safety team.
Virtual volunteers:
Not all HOPE attendees are in person. There is a ticket type for virtual participation. In addition, in-person attendees can make use of the virtual platform. Virtual volunteers monitor the Matrix virtual platform for any reported issues. They can also provide tech support and other helpful interaction with participants in Matrix. Virtual volunteers will keep an eye on the three speaker rooms, and can message the A/V team if there is a problem with a room's livestream broadcast. Virtual volunteers will also monitor other channels and help to ensure interaction is respectful.
Special Ops:
Volunteers will be needed for the unforeseen problems that will inevitably pop up. Such challenges as running errands, passing messages, stepping in for other volunteers who need a brief break...the list goes on.
If you have particular skills or interests and want to get involved or simply learn more, send an email to volunteers@hope.net. No experience necessary!
See you at HOPE_16!
